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Monitoring and evidencing compliance

Evidencing compliance with the duties and gathering intelligence to inform preventative action is key.

All duty holders need to be able to evidence they are meeting the required standard and complying with the duty/duties.

Zones, grades and response times provide duty holders with a framework within which to evaluate their performance and take action on a day to day basis.

Furthermore, gathering intelligence using the framework of metrics provided in CoPLAR will assist in the planning, delivery and evaluation of targeted initiatives to prevent litter and refuse occurring and help to optimise cleansing operations both at a local and national levels. The data can be used to inform best practice providing duty holders with opportunities to replicate what others are doing to tackle similar problems proactively and also to inform national level intervention such as policy decisions.

Regular and consistent monitoring has a number of benefits for duty holders, it lets them:

  • Evaluate performance and effectiveness of their actions at a local level;
  • Identify issues which need further action and helps inform strategic decision making;
  • Demonstrate how they are meeting their duties;
  • Target prevention effectively by understanding the types of litter and refuse left in different areas;
  • Optimise cleansing operations.

Zero Waste Scotland are working in partnership with Scottish Local Authorities and key stakeholders including the Association for Public Service Excellence (APSE), Convention of Scottish Local Authorities (COSLA), the Improvement Service and Keep Scotland Beautiful (KSB) to trial and develop a new monitoring method and system which would provide:

  • Consistency in approach using the metrics outlined in CoPLAR across a large number and range of land managers in Scotland;
  • Objective methods of assigning cleanliness grades to areas using a count of items;
  • Collection of accurate information;
  • Useful data to inform planning and evaluation of litter prevention activities at both local and national levels.

The method:

  • Is intended to be used to monitor land and roads managed by all duty holders;
  • Determines litter and refuse grades based on the number and type of items in the transect, rather than a visual assessment alone;
  • Relates to zoning designations for land based on footfall/vehicle movement and litter generators, therefore linking cleanliness with the likelihood of being littered;
  • Determines how clear of litter and refuse land is, based on the conditions within an area of defined size, regardless of land use and type, incorporating both hard and soft-standing;
  • Determines how clean roads are based on the presence of detritus within an area of a defined size.

The system will:

  • Display allocated survey locations;
  • Allow in-field data capture;
  • Evaluate data sets, produce reports and identify trend information;
  • Interrogate data using filters;
  • Improve efficiency;
  • Support target prevention initiatives based on improved data.

A trial of the system will take place in 2018 by a small number of authorities and, following a period of review and refinement, it is intended for the system to be implemented across all authorities from 2019. Other duty holders will also be engaged throughout 2018 with the software being made available following the review period.

The supporting documents set out the suggested methodology for land managers to assess the cleanliness of their relevant land while meeting the objectives above and provide an overview of the system and how it operates.

Evaluating the impact of litter prevention interventions is important to understand what works and what doesn’t work.

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